Job Description

Executive Assistant & Office Manager to the CEO 

Reports To: Chief Executive Officer

Employment Type: Full-Time

Location: On-site 

The Executive Assistant & Office Manager to the CEO at QC Capital in Charlotte, NC provides strategic executive, investor, and operational support to enable focus on capital deployment and growth. This role manages executive scheduling, investor and client coordination, deal pipeline support, and overall office operations, requiring strong financial acumen, discretion, and the ability to operate autonomously in a fast-paced investment environment.

Key Responsibilities

Executive & Personal Support

• Manage the CEO’s complex professional and personal calendar, ensuring prioritization, alignment, and efficient time management
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense tracking
• Oversee select personal accounts and administrative matters for the CEO with the highest level of confidentiality and discretion
• Act as a gatekeeper and liaison between the CEO and internal/external stakeholders

Investor & Deal Support

• Support investor communications, including correspondence, scheduling, follow-ups, and preparation of meeting materials
• Assist with deal pipeline management by tracking opportunities, maintaining CRM or deal logs, and supporting diligence workflows
• Prepare summaries, presentations, and financial documentation to support fundraising, partnerships, and strategic transactions

Financial & Administrative Support

• Leverage finance or accounting background to assist with budgeting, expense reconciliation, invoice processing, and financial reporting coordination
• Partner with internal finance teams or external vendors to ensure timely and accurate administrative execution

Office Management

• Oversee day-to-day office operations, ensuring the workplace is fully stocked, organized, and operating efficiently
• Manage office vendors, service providers, and supply inventory
• Coordinate internal meetings, executive offsites, board meetings, and company events
• Establish and continuously improve administrative processes, systems, and workflows

Client & Stakeholder Engagement

• Manage client and partner follow-ups on behalf of the CEO to ensure timely communication and relationship continuity
• Draft professional correspondence and represent the CEO with polish and professionalism

Qualifications & Experience

• Bachelor’s degree preferred; background in finance, business, accounting, or a related field strongly desired
• 3+ years of experience supporting senior executives, founders, or C-suite leaders
• Proven experience with investor communications, deal support, or executive-level stakeholder engagement
• Strong financial acumen with the ability to understand budgets, financial statements, and transaction workflows
• Exceptional organizational, time-management, and prioritization skills
• Advanced proficiency in Microsoft Office and/or Google Workspace; experience with CRM systems and financial tools a plus
• High emotional intelligence, sound judgment, and the ability to operate with confidentiality and discretion

Core Competencies

• Executive presence and professionalism
• Strategic thinking with strong attention to detail
• Proactive problem-solving and anticipatory support
• Ability to manage competing priorities in a dynamic environment
• Strong written and verbal communication skills

QC Capital is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We prohibit discrimination or harassment based on any protected classification in accordance with federal, state, and local regulations.

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