Job Description

Executive Assistant / Office Manager

Location: The Woodlands, TX

Salary: $50,000 to $65,000 based on experience

Join a fast-growing, family-owned company where your organizational skills and attention to detail will make a meaningful impact every day. We are looking for a proactive and dependable Executive Assistant to support our executive leadership team and help manage day-to-day office operations. This is a hands-on, high-trust role that blends traditional executive support with office management duties in a dynamic and supportive environment.

Responsibilities:

• Provide direct administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and task follow-up
• Answer phones, greet visitors, and manage front desk communications in a professional and welcoming manner
• Schedule appointments and maintain organized records of meetings and key deadlines
• Run occasional errands, coordinate office supplies, and ensure the workspace is well-organized and stocked
• Assist with special projects and handle a variety of ad hoc administrative tasks as needed
• Maintain a high level of confidentiality and discretion in handling sensitive information
• Serve as the go-to person for general office needs and support

Qualifications:

• 2+ years of administrative or executive assistant experience preferred
• Strong organizational skills and the ability to manage multiple priorities independently
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools
• High attention to detail, reliability, and a proactive mindset
• Professionalism and discretion in handling confidential information
• Insurance industry experience is not required

Compensation and Benefits:

• Competitive salary between $50,000 and $65,000 depending on experience
• 100% employer-paid medical insurance for employees
• 401(k) plan with 3% employer match
• Supportive team culture with growth opportunities
• A fast-paced, people-first environment where no two days are the same

If you’re a motivated, resourceful professional who enjoys helping others and thrives in a role where your work truly keeps the office running smoothly, we’d love to meet you.

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