Job Description

Job Overview:

The Receptionist will serve as the first point of contact to employees, vendors and customers. The position will answer and transfer multiple lines to appropriate employees or departments. The position will also coordinate incoming & outgoing lobby traffic. The Receptionist will grant access to those entering the building (employees, visitors and vendors).

The Receptionist must display a professional demeanor and appearance at all times. The Receptionist position may be asked to carry out additional functions requested by Human Resources and/or the executive staff.

Specific Duties and Responsibilities:

The position will also assist with various administrative functions to include but not limited to:

• Basic administrative functions
• Track in and outgoing traffic of employees
• Greet incoming vendors & candidates
• Contacts Security for alarm purposes (fire, police, tests, etc.)
• Coordinate/contact appropriate departments when state agencies arrive (OSHA, Health Department, Police Department, etc.)
• Contact Security to report parking issues
• Manages incoming traffic & visitor check-ins, logs, and badges
• Assist with special projects for Human Resources

Knowledge:

• Intermediate Microsoft Office knowledge such as: Word, Excel, and Outlook.
• Typing & data entry skills (at least 30 WPM)
• Microsoft Teams Software
• Knowledge of general office duties (filing, faxing, and copying)

Education:

• High School diploma or equivalent

Requirements:

• Previous receptionist, general office and or administrative experience (minimum 2 years)
• Bilingual Spanish Preferred
• Intermediate MS Office Skills specifically Word & Excel
• Professional, outgoing personality & demeanor.

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