Job Description

Special Projects Communications Specialist Location Madison, WI :

Job Summary:

UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide, and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts.

The Health & Well-Being Institute ( works to catalyze positive change in Wisconsin residents through evidence-informed and community-engaged health promotion programs to improve health, build community capacity to identify and address health inequities, engage in collective action, and achieve greater health equity.

The Communications Specialist will collaborate with program staff and partners to support communications for an evolving portfolio of Health & Well-Being Institute grant funded projects. Primary duties will be unique to each project and may include content development for grant project communications; producing monthly email newsletters; copyediting and proofreading; editing and formatting reports and outreach materials; and developing, implementing, and maintaining organizational systems for grant project communications. The Special Projects Communications Specialist is a key member in a highly collaborative team, with a shared priority of increasing access and centering equity, diversity, and inclusion within the Institute.

The Division of Extension has a deep and profound commitment to diversity, inclusion, and equity, believing that these values are foundational elements to eliminate disparities and expanding access for all. As Extension, we acknowledge the need for strategic and coordinated actions that help us form a more equitable, anti-racist, non-biased, and inclusive organization. ( As such, all Extension employees are expected to foster and promote the values of diversity and inclusion.

Responsibilities:

Develops and drafts communication content and assists in the execution of the communications strategy in support of unit communication goals.

• 15% Monitors reach and effectiveness of communication campaigns, projects, and initiatives
• 20% Plans editorial content according to established goals and objects
• 15% Communicates with stakeholders to verify requests and identify editorial resources
• 30% Writes, edits, and publishes content for various communication projects and marketing platforms to align with strategic initiatives and established communication campaigns
• 20% Provides project management and execution of communications programs, initiatives, and tactical plans

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred Bachelor's Degree

Qualifications:

Required:

• At least one year of communications-related work experience (internship or professional experience)
• Experience in writing and publishing for a variety of media channels, such as digital and/or print publications
• Excellent written and verbal communication skills, with strong attention to detail
• Experience taking initiative and independently managing multiple projects and priorities
• Experience working in team environments, with an appreciation for varied perspectives of colleagues
• Ability to effectively interact with people from different cultural backgrounds including those associated with race, ethnicity, national origin, religion, socioeconomic status, gender, disability, sexual orientation and other aspects of human diversity
• Commitment to Extension's values of equity and social justice to support opportunities and outcomes for youth, families, and communities

Preferred:

• Familiarity with email marketing platforms, like Eloqua
• Graphic design skills, including familiarity with design software
• Spanish speaking, writing and comprehension skills. Language skills will be evaluated

Work Type:

Part Time: 50% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Terminal, 24 month appointment. This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Salary:

Minimum $55,000 ANNUAL (12 months) Depending on Qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( The initial term of employment for this position is 2 years with the possibility to renew contingent upon available funding.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. Division of Extension headquarters are located within Madison, WI but the position location is flexible and will be determined based on programmatic needs and successful candidate's preferences and availability of suitable space.

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. Please submit a cover letter referring to your related work experience and a resume detailing your educational and professional background.

Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.

Contact:

Emily Latham emily.latham@wisc.edu 608-890-2133 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Communications Specialist(CM004)

Department(s):

A47-EXTENSION/YFH/HLTH/HLTH&WELL INST

Employment Class:

Academic Staff-Terminal

Job Number:

292392-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Tags

Holiday work, Permanent employment, Part time, Work experience placement, Internship, Local area, Remote job, Flexible hours,

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